Executive Assistant

This is a hybrid role with 2 days a week based in our London Bridge office and the rest remote

• Diary management: Accurately manage and organize the calendars of the CEO and CFO, scheduling appointments, meetings, and events to optimize their time and improve overall efficiency.


• Travel coordination: Proactively arrange and manage travel itineraries and accommodations for the CEO and CFO, including flights, hotels, transportation, and any necessary documentation to ensure a seamless experience.


• Inbox management for CEO: Efficiently handle and prioritize the CEO's email correspondence, responding to routine inquiries, flagging urgent matters, and keeping their inbox organized and up to date.


• Leadership Team (LT) meeting support: Assist in the coordination and organization of leadership team meetings, including scheduling, preparing and distributing agendas, and managing any pre- or post-meeting activities.


• Investor meeting coordination: Liaise with various stakeholders, including investors and senior executives, to plan and arrange investor meetings, and ensure all necessary information and materials are prepared and provided in advance.


• Presentation materials support: Collaborate with relevant teams and departments to gather, create and format content for presentations, ensuring all materials are visually appealing, accurate, and in line with organizational branding.


• Ad-hoc project management: Demonstrate flexibility and adaptability by taking on a variety of projects as needed, working closely with colleagues to ensure successful outcomes and meet deadlines.


• Confidentiality: Maintain confidentiality and discretion in handling sensitive information and documents related to the team's activities and projects.
  
  Demonstrated expertise in a Executive Assistant capacity or a related position, ideally providing support to a C-suite member within a dynamic setting


• Exceptional time-management and organizational abilities, proficient in multitasking and setting priorities effectively.


• Robust communication and interpersonal talents, with confidence interacting with individuals across all hierarchical levels.


• Proficient in office applications such as Microsoft Office Suite (Word, Excel, PowerPoint), and well-acquainted with tools for managing calendars and emails.


• Exemplary discretion and professionalism in dealing with confidential data and delicate matters.


• Resourceful and capable of working autonomously with limited supervision.


• Proactive approach and readiness to assume additional responsibilities as necessary.
  
  The Company: Dotdigital is a thriving global community of passionate, dedicated professionals, committed to the collective success of the organization and its clients. Our core principles of innovation, teamwork, and client-focused solutions drive us to approach challenges with a growth mindset and take ownership of our work. At Dotdigital, collaboration and curiosity pave the way for meaningful connections and learning opportunities with diverse peers. Our work environment encourages knowledge sharing, fosters exploration, and cherishes creative ideas. Combined, these guide us towards a shared vision in which brands around the world exceed customer expectations through the adoption of responsible marketing practices.
  
  Medical benefits


• Paid sick leave


• Dotdigital day


• Share reward


• Wellbeing reward


• Wellbeing Days


• Loyalty reward